Company Name:

Community Library

Location:

Ketchum, Idaho

Approximate Salary:

Not Specified

Job Category:

Development/Fundraising/Grant Writing

Industry:

Arts/Culture/Humanities

Required Experience:

Less than 2 years

Required Education:

Bachelor's Degree

Posted

November 6, 2018

Philanthropy Associate

Philanthropy Associate

Full-Time non-exempt position, Monday-Friday schedule

Benefits including health, retirement matching, life insurance and voluntary vision/dental

Reports to the Director of Philanthropy

JOB SUMMARY

The Philanthropy Associate supports the comprehensive efforts of the department of philanthropy by meticulously managing the donor software database, writing and tracking grants, assisting with donor stewardship and communications, and organizing volunteers.  This person partners closely with the Director of Philanthropy and the Executive Director to develop and execute the overall fundraising strategy of the Library. The person in this position reports to the Director of Philanthropy.

 

JOB DUTIES AND RESPONSIBILITIES

·         Exercise confidentiality and discretion when inputting all donor information accurately into database, including other organizational giving, and become familiar with current donors and pertinent background information

·         Manage and track grants in DonorPerfect database – including grant due dates, grant reporting dates, grant research, grant drafting, and coordination between Library department heads

·         Become proficient in the use of the Contact Manager, EFT Management, Moves Management, Pledge Tracking and other features of DonorPerfect

·         Record, process, and generate thank you acknowledgements for all donor contributions using DonorPerfect, in a timely manner

·         Set up memorial or tribute gifts and accurately track incoming donations and notifications for each

·         Use DonorPerfect database program to generate reports, graphs, spreadsheets, mailing lists

·         Continuously work towards improving knowledge of the database through online courses, webinars, and regional training

·         Partner with bookkeeper and Director of Philanthropy to reconcile DonorPerfect with QuickBooks on a monthly basis

·         Partner with the Director of Philanthropy to develop and implement giving opportunities for Library patrons including tiered giving platforms and naming opportunities

·         Partner with the Director of Philanthropy and Communications Associate to recognize donors through meaningful donor related events and in branded marketing materials

·         Partner with the Communications Associate, as needed, in the development of the monthly impact philanthropy newsletter

·         Contribute to the development of the Annual Report and Annual Appeal including content, production, and mailing

·         Assist with all aspects of special event development and execution

·         Keep records of volunteers’ skills and hours volunteered and provide organization and stewardship for the volunteer program

·         Attend departmental and organization-wide meetings and trainings

·         Contribute to an environment of diversity and inclusion consistent with the library's aims

·         Complete other duties as assigned

 

WORK ENVIRONMENT

Work is performed primarily in an office environment while sitting at a desk or computer terminal, or while standing. Events and programs may occur offsite and can involve frequent moving around and standing for longer periods. Physical exertion may be required to lift office supplies, library items, files, boxes, chairs, and tables. Heavier lifting must involve the assistance of other staff members.

 

 

REQUIRED EDUCATION AND EXPERIENCE

·         Bachelor’s degree from an accredited college or university, or equivalent years of work experience

·         Excellent computer and data management skills

·         Previous donor database management experience, ideally with DonorPerfect

·         Working knowledge of the following computer programs:  Microsoft Office, Constant Contact, and QuickBooks, strong working knowledge of Excel is desirable

·         Demonstrated exemplary customer service

·         Excellent interpersonal skills and the ability to communicate effectively (verbally and in writing) with people from diverse backgrounds, including donors, patrons, volunteers, coworkers, and trustees

·         Bilingual skills in English and Spanish are highly advantageous

 

 

APPLICATION INSTRUCTIONS
The application period is open November 7-28, 2018. Interested candidates should submit a cover letter, resume, and three professional references as PDF attachments to Carter Hedberg, Operations Manager at chedberg@comlib.org using subject header "Philanthropy Associate Position". Please direct all questions to Carter Hedberg at the aforementioned email. 

Company Name:

Community Library

Location:

Ketchum, Idaho

Approximate Salary:

Not Specified

Job Category:

Development/Fundraising/Grant Writing

Industry:

Arts/Culture/Humanities

Required Experience:

Less than 2 years

Required Education:

Bachelor's Degree

Posted

November 6, 2018

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