Idaho FFA Foundation is seeking a full-time Executive Director who may be hired
to work either as an employee of the Idaho FFA Foundation, OR as a contracted
full-service management organization. POSITION IS OPEN UNTIL FILLED
The Executive Director is responsible for overall management and operations, as well as providing strategic direction and active leadership in fundraising and development for the Idaho FFA Foundation. The Executive Director will be expected to:
· Identify, cultivate and foster key relationships, including bringing new partners to the table.
· Establish and execute a strong, comprehensive and multi-faceted fundraising program with an eye toward aggressive growth.
· Develop and manage an annual operating budget, manage finances, programs, records, correspondence and office duties.
· Establish and lead promotional programs, which advance the efforts and purpose of the Idaho FFA Foundation.
Executive Director will be responsible for working closely with the Foundation
Board in the development and implementation of a strategic plan. The Executive
Director works closely with, but does not report to the State FFA Executive
Director and State FFA Advisor.
Scope and Dimension:
The Executive Director reports directly to the Foundation Board, specifically the Board Chairman for day-to-day business in between board meetings, and will be the front-line contact with key stakeholders, partners, donors and supporters such as:
1. State FFA Advisor
2. State FFA Executive Director
3. Idaho Businesses, Organizations and Associations
4. Idaho FFA Alumni Association and the membership
5. Idaho FFA Chapters and their advisors, students and parents
6. National FFA Foundation and other State FFA Foundations
7. Idaho Agricultural Teachers Association
8. University of Idaho, College of Agricultural Sciences
9. University of Idaho Agriculture and Extension Education Department
10. Idaho Community Colleges
11. Idaho Department of Agriculture
12. Attending meetings such as Team Ag Ed, Idaho FFA Board of Directors and other related meetings.
The significant responsibilities of this position include but are not limited to:
. Manage overall operations and finances of the Foundation
. Design, develop and manage an aggressive fundraising campaign, including managing other fundraising contractors and interns
. Identify, establish and cultivate donor and stakeholder relationships
. Marketing and branding of the FFA program to the extent that it provides a consistent ‘voice’ for fundraising and promotional efforts
. Develop and manage a consistent state-level sponsorship platform
. Provide administrative support and training to a Board of Directors
This position has the freedom to work within the boundaries of the board-approved plan of work and the approved annual operating and fundraising budget. There is a great deal of independent decision-making that is required in the day-to-day operational activities that will be made by the Executive Director.
Executive Director is required to notify the board and seek approval to allow
the foundation to work outside of the annual operating and fundraising budget
approved by the board.
Development, Fundraising, Sponsorships and Donor Relationships
In cooperation/coordination with the Development Director
(NOTE: The Foundation currently has a part-time contract Development Director who works under the direction and supervision of the Executive Director.)
1. Fundraising – Develop and execute an annual giving campaign and sponsorship programs for individual
and corporate donors including cultivating new donors and grant writing. Establish policy/procedures and cultivate planned giving and major gifts and endowments. Create recognition and stewardship programs for donors, both corporate and individuals.
2. Special Events – Organize and collaborate on existing and new special events, providing execution
including working with committees, creating a structure for sponsorship and promotion, identifying potential guests, developing announcements and invitations, making and coordinating logistical arrangements, and attending and actively participating in activities. This includes working with the Twin Falls State Leadership Conference Host Committee on the Friends of Idaho FFA Banquet and the North Idaho Banquet Committee on the Friends of Idaho FFA Banquet North.
3. New Partners – Identify and cultivate new partners, corporate sponsors and relationships at the state
4. Potential additional giving avenues – On-line giving and social media promotions; cause-related
marketing opportunities such as Idaho Gives Day.
1. Develop and manage the Foundation budget. Provide current financial report for the board to review at board meetings and be able to provide each board member a financial snapshot on a monthly basis if requested.
2. Schedule and provide materials and support for Foundation board meetings, as well as recording the meeting minutes.
3. Maintain corporate records according to Foundation policies and procedures, and file required corporate reports including maintaining Foundation nonprofit status with reporting to Idaho Secretary of State and working with accountant to file nonprofit tax return.
4. Train and assist Foundation board members and volunteers as needed, including helping recruit and train new board members.
5. Provide oversight and approval of the overall Tractor Raffle project, project processes and scholarship program including working with the Tractor Raffle Chairman to approve letters, information and printed materials, as well as scholarship applications, forms and information; printing and distribution of Tractor Raffle information, tickets and materials; and promoting the Tractor Raffle in coordination with Tractor Raffle Chairman.
6. Complete annual raffle application and reporting for the Tractor Raffle with the Idaho Lottery Commission.
7. Management and administration of Foundation Scholarship program including Tractor Raffle Scholarships, other college scholarships and WLC scholarships, including working with donors, developing and distributing scholarship applications, promoting the scholarship program, receiving applications and preparing them for scholarship committees, arranging for and working with scholarship committees, and then working with recipients on paperwork and paying out scholarships.
8. Make personal visits, speeches, and promotions as they relate to Foundation efforts.
9. Design promotional and collateral pieces.
10. Develop and maintain a donor database and maintain records of contacts.
11. Handle all payables and receivables and maintain up-to-date financial records in QuickBooks Pro program.
12. Work with Idaho Community Foundation and D.L. Evans Investments on endowment and investment accounts.
13. Prepare financial reports for the Board of Directors.
14. Plan, coordinate and execute events as needed.
15. Secure and manage contracts with vendors.
16. Maintain Foundation bonding and insurance.
17. Create and foster positive media relations and develop and provide media content promoting the Foundation and Idaho FFA including preparing monthly page for the Idaho Farm Bureau magazine.
18. Manage the Foundation website and social media accounts, including developing content and updating. Social media accounts include Facebook and Twitter, and possibly adding others.
19. Design a donor newsletter or other donor communication pieces.
20. Handle all correspondence on behalf of the Foundation.
21. Manage any Foundation committees as needed.
22. Other duties as assigned that relate to Foundation management, day-to-day business, or accomplishing fundraising objectives
1. Bachelor’s degree plus at least four (4) years professional experience and demonstrated progressive success in a management role, preferably in agriculture, agriculture education, or in nonprofit sector.
2. Demonstrated success providing visionary leadership, strategic planning and implementation to achieve organizational goals and policies.
3. Demonstrated success working collaboratively within a development or fundraising organization and expanding constituent groups and circles of influence.
4. Results-driven with a proven track record of ethical and strategic leadership, integrity, collaborative planning, complex problem solving, succession planning and positive program and personnel management.
5. Experience recruiting, motivating, and working successfully with volunteers and volunteer boards.
6. Excellent written and oral communication skills, including demonstrated public speaking talents.
7. Proven management and financial skills with a familiarity and aptitude for investment and asset management.
8. Willingness to participate in the hands-on, day-to-day work of the Foundation, and to engage with Team Ag Ed stakeholders.
9. Knowledge of information technology with a high level of financial and management system literacy.
1. Advanced degree in a field related to the position’s responsibilities.
2. Experience managing and operating a foundation similar to the Idaho FFA Foundation.
Employee OR Contract Status:
The Idaho FFA Foundation is seeking a full-time Executive Director who may be hired to work either as an employee of the Idaho FFA Foundation OR as a contracted full-service management organization.
As an employee of the Idaho FFA Foundation, all required payroll taxes for FICA and Medicare will be paid by the Foundation as well as Worker’s Compensation Insurance. There are no paid employee benefits at this time – no available health insurance, retirement plan, 401K or other benefits.
As a contract full-service management organization the Foundation will pay the agreed to compensation and terms.
Both employee or contracted full service organization will be
required to meet the job duties outlined in this job description and the final
Work Location and Reimbursement:
The Foundation currently maintains an office in Meridian as a place of business where the files and records of the Foundation are kept. The Executive Director may use the office or work at other locations as needed. The Foundation provides a laptop computer and printer, and some additional equipment and software for use by the Executive Director. Mileage for Foundation business will be reimbursed at the standard IRS rate for automobile travel. Any out-of-pocket costs for Foundation supplies or business will be reimbursed at actual costs. Expenses for attendance at meetings and events for Foundation business is reimbursed or paid as allocated in the Foundation budget, or otherwise approved.
Supervision and Evaluation:
The Executive Director serves at the pleasure of the Foundation Board and reports directly to the Foundation Board Chairman. The Executive Director should receive an annual review.
The annual compensation is set by fiscal year which runs July 1 to June 30 and will be approved by the Foundation Board with the annual budget. Compensation is to be paid monthly on or before the 20th day of each month. The salary amount will be set based on experience and qualifications. Should the Executive Director exceed the annual revenue goals and key roles required, bonuses may be paid at the discretion of the Foundation Board. The employee is responsible for paying any out-of-pocket benefits including health insurance and retirement contributions.
The Executive Director serves at the pleasure of the Foundation board may be terminated with or without cause or notice. Likewise, the Executive Director may terminate employment with or without cause or notice, however 30-day written is requested by both parties for termination.
Applications should include a cover letter detailing qualifications as outlined in this posting, resume, and list of references or reference letters. Submit applications to Idaho FFA Foundation Board Chairman Stephen Parrott at Stephen.Parrott@northwestfcs.com. Position is open until filled.